Worker In Finland

Privacy Policy

Effective Date: 30.4.2025

This Privacy Policy describes how Worker in Finland collects and processes personal data of individuals applying for employment through our website or other channels.

1. Data Controller

Worker in Finland
Kalevantie 25, Turku
info@workerinfinland.com

2. Contact for Privacy Matters

If you have any questions or requests regarding your personal data, please contact:
[Privacy Contact Name or “Privacy Team”] – [Privacy Email Address]

3. Purpose and Legal Basis for Processing

We process your personal data for the following purposes:

  • Managing the recruitment process

  • Receiving and evaluating job applications

  • Communicating with applicants

  • Selecting employees and concluding employment contracts if applicable

The legal bases for processing under the General Data Protection Regulation (GDPR) are:

  • Consent (Article 6(1)(a) GDPR) – by submitting your application, you consent to processing your personal data.

  • Performance of a contract (Article 6(1)(b) GDPR) – processing necessary before entering into an employment contract.

  • Legitimate interest (Article 6(1)(f) GDPR) – we have a legitimate interest in managing a fair and effective recruitment process.

4. Categories of Personal Data Collected

We may collect the following types of personal data:

  • Name and contact information (phone number, email address, postal address)

  • Date of birth and nationality

  • CV, cover letter, education and employment history

  • Language skills, other job-related competencies

  • References and their contact information

  • Information related to work permits (if applicable)

  • Interview notes and assessments

  • Any additional information voluntarily provided by the applicant

5. Sources of Personal Data

Personal data is primarily obtained directly from you when you submit your application. Additionally, we may collect information from references or recruitment partners with your consent.

6. Data Recipients

We may share your personal data with:

  • Internal HR and recruitment staff

  • Employers seeking candidates (with your consent)

  • External recruitment service providers or partners who assist in the recruitment process

All recipients are bound by confidentiality and data protection obligations.

7. Transfers of Personal Data Outside the EU/EEA

We do not transfer your personal data outside the European Union or European Economic Area. If such transfers are necessary, we will ensure appropriate safeguards (e.g., Standard Contractual Clauses) are in place.

8. Data Retention

Your personal data will be retained for up to 12 months after the end of the recruitment process unless you consent to a longer retention period for future opportunities.
If you are hired, relevant data may be retained for the purposes of managing the employment relationship.
Data is securely deleted once the retention period expires.

9. Your Rights

You have the following rights regarding your personal data:

  • Right of access – to know what data we hold about you.

  • Right to rectification – to request correction of inaccurate or incomplete data.

  • Right to erasure (“right to be forgotten”) – to request deletion of your data under certain circumstances.

  • Right to restrict processing – to request that processing is restricted in certain situations.

  • Right to object – to object to processing based on our legitimate interests.

  • Right to withdraw consent – at any time if processing is based on your consent.

  • Right to lodge a complaint – with the national data protection authority (in Finland: the Office of the Data Protection Ombudsman).

Requests concerning your rights can be sent to: [Privacy Email Address]

10. Consent Withdrawal

You may withdraw your consent for data processing at any time by contacting us at: [Privacy Email Address]

11. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including:

  • Access controls restricting access to authorized personnel only

  • Regular reviews of data protection measures

12. Supervisory Authority

If you are dissatisfied with how we handle your data, you have the right to contact the supervisory authority:

Office of the Data Protection Ombudsman
www.tietosuoja.fi

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